Privacy Statement

Our Commitment to you

Optimize Personal Training is committed to respecting the privacy of all visitors to its website (the ‘website’) and of its clients, employees and contacts.  This Privacy Notice outlines how we use and secure the personal data that is provided to us.

What Personal Data does Optimize Personal Training process?

From our website

You may choose to provide personal information such as your name, title, postal address, telephone number and/or email address to us if you register your enquiry via the website.

All data is sent via forms to us via an encrypted means.


We may also collect information automatically about your usage of our websites using cookies and other technology. We may use your IP address to collect and data regarding your browser type and computer. If you do not want to receive cookies, you may reject them by using your browser settings however this may result in an impaired experience of our website.

For Purchases

If you seek to purchase services we may also need information such as background on medical conditions, such as high blood pressure, Heart conditions, Diabetes and joint problems.

We also use your information to administer, support, improve and develop our business generally and to enforce our legal rights.

Information gathered through website cookies and similar technologies are used to measure and analyse information on visits to our websites, to tailor the websites to make them better for visitors and to improve technical performance. However, we will not use the data to identify you personally or to make any decisions about you.


If you engage with our services you will not automatically be sent marketing emails. However we may contact you on an individual basis to discuss sending you marketing material.   If you decide to change your mind on accepting this marketing you may contact us.

Special Data

As part of our registration process we are required to ask for medical conditions, which may affect the services we provide you.  This is required by our insurance providers.  This information is not shared with anyone.  The information is paper based, held securely at our premises.

Disclosure of your information

We will not share your information for marketing purposes with other companies.

Where third parties are involved in processing your data we’ll have a contract in place with them to ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidence in processing your data and that they’ll only act in accordance with our written instructions.    

Where it is necessary for your personal data to be forwarded to a third party we’ll use appropriate security measures to protect your personal data in transit.

We may also be obliged to disclose data under certain laws or by order of court or other competent regulatory body or may be permitted to disclose it under applicable data protection laws.

Finally, if Optimize Personal Training merges with another business entity or divests a part of its business or carries out internal corporate restructuring, your information may be disclosed to the new owners.

We will always take all steps reasonably necessary to ensure that your data is treated securely.

Data Retention

We will keep your personal information no longer than is necessary, and only for the purpose of which it was collected. 

Enquiries Made Through Web Site

If you enquire about our services via the web site and decide not to proceed, we will only retain your information for a maximum twelve month period.

Your Rights

  • You have the right to request a copy of the information that we hold about you.  If you would like to receive a copy of this please contact us.
  • You have the right to delete the personal information that we hold on you.
  • If you change your mind, and no longer wish to receive marketing information from us, please contact us.
  • If you would like to correct or ask us to remove your data please  contact us.
  • What can you do if you are unhappy with how your personal data is processed?

You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:

Information Commissioner’s Office
Wycliffe House
Water Lane
SK9 5AF    

0303 123 1113 (local rate)

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page.  This privacy policy was last updated on 10 May 2018

Optimise Personal Training
Dahlia Cottage, Caerleon Road, 
Ponthir, Newport, Gwent, NP18 1GX

T 01633 421212        M 07917 694347

Copyright © 2019 Optimise Personal Training. All rights reserved.

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